Gama Filho Martial Arts logo

Privacy Policy

Effective Date: October 27, 2026

Gama Filho Martial Arts LLC ("Gama Filho Martial Arts," "we," "us," or "our") has created this Privacy Policy to explain how we collect, use, store, share, and protect personal information through our mobile application (the "App"), powered by Gymdesk.

This Privacy Policy applies to information collected through the App and related mobile services. Other privacy policies may apply to our website, physical academy locations, and other interactions with our business.

By using the App, you acknowledge the practices described in this Privacy Policy.

1. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, business practices, technology, or applicable laws.

Any changes will be posted with an updated effective date. If we make material changes, we may notify users through the App, email, or our website, as appropriate.

We encourage users to review this Privacy Policy regularly.

2. Types of Data We Collect

When you use the App, we may collect the following categories of information:

Personal and Contact Information

  • Full name
  • Date of birth
  • Email address
  • Phone number
  • Mailing address
  • Parent or guardian information for minor members

Membership and Account Information

  • Membership type and status
  • Class schedules and reservations
  • Attendance records
  • Martial arts belt ranks and progression
  • Program enrollment
  • Membership start and renewal dates
  • Account login information
  • Member communications and account notes

Device and Usage Information

We may automatically collect technical information such as device type, operating system, App usage activity, access times, and other diagnostic information necessary to operate and improve the App.

Payment and Billing Information

Payment and billing information may be collected when members purchase memberships, book sessions, or make payments.

Payments are facilitated through third-party payment processing providers. These providers may collect and process payment information according to their own privacy policies and security practices.

3. How We Use Your Information and Data Retention

We may use collected information to:

  • Create and manage membership accounts.
  • Provide access to classes, schedules, and reservations.
  • Track attendance, training history, and belt progression.
  • Process payments and manage billing.
  • Communicate important academy announcements and membership updates.
  • Respond to questions and customer service requests.
  • Maintain the security and functionality of the App.
  • Prevent fraud and unauthorized access.
  • Fulfill contractual and legal obligations.
  • Improve our services and member experience.

Data Retention

We retain personal information for as long as reasonably necessary to provide our services, maintain membership records, comply with legal requirements, resolve disputes, and enforce agreements.

Retention periods may vary depending on the type of information and applicable legal obligations.

4. Cookies and Tracking Technologies

The App and its service providers may use cookies or similar technologies to maintain functionality, support authentication, improve performance, and understand how the App is used.

Users may be able to manage certain tracking preferences through their device settings.

Disabling necessary technologies may affect the availability or functionality of some App features.

5. Third-Party Service Providers and Data Sharing

Gama Filho Martial Arts LLC uses third-party service providers to support the operation of the App and our membership management services. These may include:

Gymdesk

Our App is powered by Gymdesk, a third-party membership management platform that supports account management, class scheduling, attendance tracking, billing, and other academy operations.

Payment Processors

We use third-party payment processing services to facilitate transactions and membership payments. Financial information processed directly by these providers is subject to their respective privacy and security policies.

Technical and Operational Providers

We may use third-party vendors for application hosting, technical support, communications, analytics, and other operational services.

We may also disclose information when required by law, to protect legal rights or safety, in connection with legitimate business transfers, or with appropriate consent.

We do not sell personal information in exchange for money.

6. Opting Out of Promotional Communications

Members may receive communications regarding academy updates, schedules, events, promotions, and membership information.

You may opt out of promotional emails by following the unsubscribe instructions included in applicable communications or by contacting us at: info@gamafilhomartialarts.com

Opting out of promotional communications does not prevent us from sending essential account, billing, security, or service-related messages.

7. Compliance with Laws

We may disclose personal information when reasonably necessary to comply with applicable laws, regulations, legal proceedings, court orders, or valid government requests.

We may also use or disclose information when necessary to prevent fraud, investigate suspected unlawful activities, protect the safety of members, or defend our legal rights.

8. Children's Privacy

Gama Filho Martial Arts LLC offers martial arts programs for children, and the App may contain membership information relating to minors.

The App is intended primarily for use by adult members and parents or legal guardians managing children's memberships. It is not specifically designed or marketed for independent use by children under the age of 13.

Personal information relating to children under 13 is provided and managed by their parents or legal guardians. We require appropriate parental or guardian consent before collecting or processing such information, consistent with applicable law.

Parents and legal guardians are responsible for managing their children's membership information through the App.

Parents or legal guardians may contact us to request access to, correction of, or deletion of their child's personal information, subject to applicable legal requirements.

For questions concerning children's privacy, contact: info@gamafilhomartialarts.com

9. International Users

Gama Filho Martial Arts LLC operates in Florida, United States.

The App and its associated services are primarily intended for users in the United States.

Personal information may be processed or stored in the United States or other locations where our service providers operate.

We handle personal information in accordance with this Privacy Policy and applicable laws.

10. Data Security

We take reasonable administrative, technical, and organizational measures to help protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

Our App relies on Gymdesk and other third-party service providers for certain technical and operational functions.

Although we strive to protect personal information, no electronic storage or transmission system can be guaranteed to be completely secure.

Users should protect their account credentials and contact us promptly if they suspect unauthorized account activity.

11. Data Deletion Requests

Members and parents or legal guardians may request deletion of personal information associated with their accounts.

Because membership accounts are managed through our membership management system, requests should be submitted directly to Gama Filho Martial Arts LLC.

To request account or personal data deletion, contact:

Please include your full name and the email address associated with your membership account.

We aim to process verified deletion requests within 30 days, subject to applicable legal requirements and any necessary extensions.

Deleting personal information may result in the deactivation of your account and loss of access to certain App features.

Some information may be retained where necessary to comply with legal obligations, maintain required financial records, resolve disputes, prevent fraud, or enforce agreements.

12. How to Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact:

Gama Filho Martial Arts LLC
Florida, United States

Effective Date: October 27, 2026